Are you looking for ways to drive out costs, reduce turnaround time and increase customer satisfaction in your centralized print shop and mailroom? Do you have control over printing sent to outside vendors?
We can help. Xerox Enterprise Print Services-Centralized Print is a managed print service that can reduce cost, obsolescence and waste in your centralized print shop and mailroom. We deliver highly flexible, customized print management solutions that manage your internal and outsourced document production while providing a single point of control. From job submission and high-quality color to complete finishing and distribution, we can take your operations to the next level.
Transform your centralized print shop and mailroom for improved performance:
Increase efficiency by optimizing your centralized print infrastructure.
Reduce costs by streamlining your processes.
Improve your level of service with faster turnarounds.
Improve security through proprietary technology and processes.
Submit jobs from the desktop directly to your print centers through automated print management workflow.
As the market leader in managed print services, we help our clients optimize output across all print environments, including the office, centralized print shop and mailroom, virtual workplaces and outside vendors. This allows you to print from anywhere to anywhere in a seamless way. Our Enterprise Print Services can help you reduce costs while supporting your security and environmental sustainability initiatives.
Client Benefits
Xerox Enterprise Print Services – Centralized Print can help your organization to:
Optimize operations
Improve utilization rates by configuring your centralized print centers and mailroom with the right technology, workflow and processes.
Reduce costs
Streamline your centralized print shop and mailroom and more effectively manage the buying of offset and digital print from outside sources. You will also reduce the cost of labor, equipment, postage and supplies.
Increase level of service
Enable faster turnaround and document effectiveness with process automation delivered by our centralized print management and mailroom experts.
Minimize your environmental sustainability impact
Eliminate the unnecessary printing, storage and transportation of printed materials by using print on-demand and distribute-then-print strategies.
Improve security and compliance
Provide document security, brand integrity and safeguards for compliance by managing ownership and production of both internal and outsourced print
Improved productivity
Enable employees to submit jobs to print centers directly from their desktop This will save time and eliminate the manual steps necessary to prepare and deliver files to the print shop.
Improve the process of ordering, customizing, proofing and delivering high-volume, multi-versioned communications via user-friendly, on-line portals and catalogs. These will also provide greater control of your brand.
Applications/Capabilities
With the right team of centralized print management and mailroom experts, working with the right technology, workflow and processes, you can significantly improve the quality, timeliness and effectiveness of your printed documents including:
Forms
Standardize forms, automate paper-intensive business processes and replace expensive document inventory systems with a fast and efficient print-on-demand solution. You’ll reduce the turnaround time and save money on printing, storing and obsolescence.
Human resource and financial documents
Make sensitive documents more secure through authorized, online submission and a centralized print management control point.
Manuals, reference guides and books
Increase the effectiveness of your documents with advanced finishing capabilities such as saddle stitching, spiral and perfect binding, scoring and folding.
Sales presentations and brochures
Enhance quality and brand control through high-quality color and optimized color management.
Inbound and outbound mail and packages
Achieve cost-efficient postage and timely delivery using accountable mail tracking and comparative rate card shopping.
A Proven Approach
We have years of managed print services experience helping companies manage documents across their global print infrastructures. Our in-depth expertise, best-in-class tools and practices, and disciplined print management processes can improve printing and document processes throughout your enterprise. We know how to send the right job to the right location to reduce your fixed costs and give you affordable access to high-value color and a wide array of finishing options.
As a market leader in our ability to execute, we use a proven four-step methodology:
Conduct a comprehensive assessment
Using our Lean Six Sigma methodologies and resources, we analyze your current capabilities, workflow processes, capacity and utilization in your printing centers and mailroom. We’ll identify process inefficiencies and deliver a total cost of ownership breakdown of all hard and soft costs.
Design your centralized print, mail and distribution infrastructure to meet your goals
Using actual data from the assessment, we configure your centralized print and mail operations based on optimum utilization rates with processes to ensure that you have the capabilities to meet your customer requirements. We offer you the ability to scale your on-site operations to meet your everyday needs while relying on a carefully select supplier base to handle volume spikes, specialty finishing and other special requests.
Manage the successful transition to your new environment with proven processes
Optimizing the centralized print and mail operations in a large organization requires a cultural change management plan that provides a smooth transition to new ways of working and maximizes user adoption. We work with you to automate your workflow and work processes eliminating manual steps. Drawing on our Lean Six Sigma and organizational expertise, we develop a plan that provides end-user transition support and training with ongoing communications throughout the phased implementation.
Transform your centralized print and mail operations
We partner with you to establish targeted areas for measured improvement and find ways to continually improve your centralized print and mail operations through automation. Our integrated platform provides you with consolidated ongoing tracking and reporting on a global basis. We work with you to identify and implement continuous improvements maximizing benefits over the life of the contract.
Measurable Results
How do we know using Xerox Enterprise Print Services - Centralized Print can make a real difference for your organization? Take a look at some examples of the measurable performance results we've delivered:
Baptist St. Anthony an award-winning VHA member, reduced their outside printing costs by 90% and gave clients more quality control of branding by optimizing the print shop.
The University of Calgary’s print management services delivered job turnaround times and accuracy of 99.5% by consolidating print shop technology, optimizing workflow and adding new production capabilities.
A top health care provider tripled the utilization of its in-house print shop and reduced the use of costly outside printing services by almost 80% by optimizing its in-house print shop and automating the job submission process. A fast, efficient, print-on-demand solution allowed it to reduce the storage space for inventoried forms by 80%, saving money and freeing up space for better uses.
A top Fortune 50 healthcare provider streamlined their mailroom operation and added an electronic chain of control to make mail accountable and deliver major cost savings.
A leading global financial company improved its brand control and secure regional printing capability in growing international markets by re-engineering the print shop workflow and adding print-then-distribute capability.
Xerox has been our partner for more than 10 years. They keep finding ways to improve our approach to document management and deliver more value.
—
Jeanne Finlayson, Vice President for Finance and Treasurer, Stonehill College
An investment management company with $350 billion in assets optimized digital printing processes to improve speed, quality and brand control for customized sales presentations and documents.
Xerox has been our partner for more than 10 years. They keep finding ways to improve our approach to document management and deliver more 
