Does your company routinely overpay for postage, package delivery, and faxing?
Does your productivity suffer from slow-moving information within your company?
Xerox Mail and Distribution Services focus on managing and staffing the modern mailroom. We analyse current operations to identify opportunities for savings in key areas, such as labour and postage. We then apply the necessary technology, layout, and business process changes – while managing equipment, maintenance, supplies, and human resources – to deliver maximum value and improve productivity in distribution services.
We maximise mail discounts by optimising sorting and presentation to mail providers, including interoffice mail services.
Digital mail
We apply our know-how of digital technology to scan and digitise incoming mail.
E-mail
We provide a comprehensive view of all mail your organisation receives by capturing and integrating digital mail.
Local and global fulfilment
Our team achieves operational savings by implementing a consolidated, optimised shipping strategy.
Packaging and distribution
Xerox provides comprehensive tools and service for kitting and distribution management.
Business Applications
Xerox Mail and Distribution Services ensure optimal operating efficiency across all aspects of the modern mailroom. We provide a flexible and cost-effective solution for several key business applications.
The office mailroom
As your organisation grows, the mailroom must adapt to variable and unanticipated material flows – while delivering the same high level of service using the same schedules and resources. If the ability to meet the demand doesn’t keep pace with the growth, inefficiencies appear, consuming valuable management time and resources. Xerox can help by managing:
Incoming mail
Internal mail
Outgoing mail
Postage-rate discounts
Fixture and vehicle management
Mail movements
Courier services
Next-day delivery services
Overseas delivery
Shipping and receiving
Central fax service
Digital mail services
The production mailroom
Modern mailrooms frequently provide the finishing, fulfilment, and distribution services associated with a data or print stream. This is particularly important to customers who mail invoices, statements, payroll, and direct mail in bulk.
Xerox Mail and Distribution Services deliver a cost-effective solution supported by exceptional service. In addition to on-going cost savings and efficient management, clients can access the full breadth of Xerox hardware and software solutions.
Electronic mailroom services
Xerox also converts hardcopy mail into digital format, allowing mail to be indexed, distributed, and archived. Electronic Mailroom Services can be integrated into Customer Relationship Management systems, improving overall efficiency and effectiveness.
A Proven Approach
An efficient mailroom is crucial to the success of the modern enterprise, yet managing and staffing it effectively has become increasingly difficult. We have the capabilities and resources to provide a flexible and cost-effective solution for all aspects of office mail and distribution.
Assessing opportunities
We start by analysing your current operation to identify opportunities for savings in key areas, such as labour and postage. After quantifying your situation, we show you the advantages of outsourcing mail and distribution services, and quantify the impact our solution will have on your bottom line. We leverage our years of experience to provide cost-effective recommendations that meet your unique mailroom and distribution challenges.
Delivering value
Our solutions deliver measurable cost savings and improved mailroom productivity by helping you with incoming mail, internal, and outgoing mail, shipping and receiving, presorting, and bar coding. Cross-utilisation of staff can also reduce head count.
Client Benefits
Mailroom management and staffing with Xerox Mail and Distribution Services provide a number of important benefits for your business:
Increased productivity: Our standards precisely calibrate the balance between process capability and delivery of exceptional service.
Reduced labour and postage costs: Saving even two or three pence on each piece of mail could cut your expenses significantly each year.
Staff reduction: Improving processes, capabilities, and technology often mean staff can be cross-utilised, enabling greater productivity.
Automated activity and performance measurement systems: Track our performance against agreed-upon goals to ensure you receive maximum value.
More and more end users will rely on services vendors that have the ability and scale to provide total end-to-end service solutions.
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Alex Motsenigos, Worldwide Services Research, IDC
With over 35 years of successful experience with hundreds of mailrooms, Xerox can deliver the right solution for you. We even have access to specialised equipment you may have never considered buying outright, or even leasing.
Smarter Document Management is not just about technology. It requires a deep understanding of the organisation and its processes and people. Quality techniques such as Lean Six Sigma are often used to identify the pain points, bottlenecks, and areas of opportunity.
More and more end users will rely on services vendors that have the ability and scale to provide total end-to-end service 