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Toward Smarter Documents
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Smarter documents are documents containing structured information to assist with
document retrieval, distribution and manipulation. These smarter documents allow for
more competitive businesses, combining intelligent human processing with the number
crunching and communication facilities of computers and networks. Fluid document sharing
across different media can close the processing gap between paper and digital documents,
while connecting the information contained with other critical information systems.
The foundation for smarter documents and their management requires R&D investment and insights
from two complementary aspects: work practices and technology. Through interviews and workshops,
written diaries and video records, researchers at Xerox have developed a deeper understanding of
how people work. This provides the basis for developing technologies and solutions tailored for
customer needs and that truly improve efficiency.
Many studies have been conducted over the past three decades to analyze how information flows
and how documents and their technology infrastructures are part of the IT environment. This
understanding has generated technology to activate the information embedded in unstructured
documents, and make it accessible as part of efficient business applications and more productive
operations. Some of these studies have focused on:
- Understanding in which settings office workers prefer to use paper documents over
electronic, and how they interact
- Understanding real business productivity opportunities resulting from reducing
redundancies and errors associated with document intensive work
- Identifying ways mobile workers can interact with stationary office devices, such
as multifunction devices, copiers and printers, to deliver increasingly sophisticated
document services
- Analyzing how to best use, and proactively administer and maintain print/copy
infrastructures to reduce user interventions, and eliminate down time
These studies provide the foundation for Smarter Document Management in the office
environment. The framework addresses three key areas:
Device and Fleet Infrastructure Management
Deployment of people, methodologies, tools, and technology to better support printing and
imaging applications.
Document Lifecycle Management
Streamlining business processes surrounding the office and document-intensive workflows.
Managed Document Services and Platforms
Assessing and managing the role of documents as containers handling an enterprise's mission
critical information, and improving overall business process efficiency by leveraging customized
services and solutions.
Smarter Document Management for the office environment assesses the opportunities in these
three areas, to help organizations move to more cost-effective document information and process
management. The full White Paper on this topic is available here.
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| 2008
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| Xerox Honors Local Inventors at Annual Patent Dinner
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| Public Gets Sneak Peek at Xerox’s Erasable Paper at WIRED NextFest
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| Xerox Makes Environmental Remediation Patents Available to All Through Eco-Patent Commons
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| Scientists Develop 3-D Document Visualization for "No Surprises" Printing
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| DARPA program builds on PARC foundation in printing large-area, flexible electronics
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| Xerox Joins IORG
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| Xerox Research Centre Europe coordinates EU CACAO project to provide cross-language access to online catalogues and libraries
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| Incubating Inside Xerox Labs: Innovation that Benifits the Workplace, Healthcare, and the Environment
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| Robert Loce Elected SPIE Fellow
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| Rochester Engineering Society Celebrates Technical Excellence
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| Xerox is Among the World's Best Analyst Competing to Win the Edelman Prize for Achievemnt in Operations Research & Analytics
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| Patent Powerhouse: Xerox Boasts 101 Inventors with 50 or More Patents
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| 2007
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| Xerox Reveals Breakthrough Software that Categorizes Text and Images at the Same Time
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| Xerox funds new services laboratory at NC State University
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| The Science Consultant Program: Bringing Science to Life for 40 Years
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| Xerox Technology Tricks Counterfeiters
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| Xerox Opens Its Labs to Journalists on TechDay
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| R&D Magazine Lauds Xerox FreeFlow VI Software Suite
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| Getting to 100 before 50; Xerox scientist Bob Loce Reaches Patent Milestone
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| Xerox to Fund Green, Nano, Imaging Fellowships at MIT School of Engineering
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| Know-How Results in breakthrough paper: saves trees and money
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| Xerox Funds 11 New University Research Projects
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| Surpassing Search: New Xerox text mining software goes beyond "keywords" to deliver more relevant information
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| Xerox receives the National Medal of Technology
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| Now You See It, Now You Don't: Xerox Scientists Develop Fluorescent Writing To Deter Counterfeiting
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| Xerox Scientist Creates 'Color Language' Making Color Matching as Easy as Describing a Color
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| PARC Scientist Stu Card Wins Franklin Institute Bower Award for Achievement in Science
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| Inside Innovation at Xerox: Scientists Create a Rainbow of Custom Blended Colors for DocuTech Highlight Color Systems
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| Xerox's Santokh Badesha Reaches Rare Milestone; Inventor Awarded 150th Patent
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| Content Centric Networking
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| Groundbreaking Canadian Nanotechnology Partnership Lays Foundation For Big Success From Tiny Tech
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| Xerox Awarded 27 Percent More Patents In 2006
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| 2006
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| 2005
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| 2004
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| 2003
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| 2002
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| 2001
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Contact Us: for questions about Xerox research and innovation, patents or technology
licensing, scientific work and related inquiries, please email:
xigwebmaster@xerox.com
Outside Submissions: Xerox encourages and welcomes unsolicited ideas and suggestions. More information on submitting your ideas to Xerox for review can be found here.
If you have any questions, please don't hesitate to contact us by email at Outsidesubmissions@xerox.com.
For all other inquiries, please use the appropriate contacts listed at Contact Xerox.
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